Puerto Rico Ice Hockey Federation, Inc.

 


1. CONSTITUTION:


There shall be constituted a Puerto Rican Ice Hockey Association.


2. NAME:


This body shall be known as "HOCKEY PUERTO RICO, Inc.", or by the abbreviation "HPR".


3. LEGAL PERSONALITY:


HOCKEY PUERTO RICO is a non profit making sporting association which is a body having legal personality and capable of suing and being sued in its own name.


4. COLOURS AND EMBLEM:


4.1 - The colors of HOCKEY PUERTO RICO for national teams shall be those prescribed by the relevant authorities.


4.2 - HOCKEY PUERTO RICO may from time to time prescribe its own association colors.


5. DEFINITIONS:


The following words and phrases shall bear the meanings ascribed to them hereunder. The masculine shall include the feminine, the singular shall include the plural and vice versa:


5.1 “Pueblo” means:


A town or “pueblo” on the island of Puerto Rico.


5.2 “Club” means:


A club established primarily for the purpose of playing ice hockey on the island of Puerto Rico.


5.3 “Executive Committee” means:


The executive committee of HOCKEY PUERTO RICO.


5.4 “Committee member” means:


Any member of the executive committee.


5.5 “President” means:


The president of the executive committee.


5.6 “Vice President” means:


The vice president of the executive committee.


5.7 “General Secretary” means:


The general secretary of the executive committee.


5.8 “Treasurer” means:


The treasurer of the executive committee.


5.9 “The women in sport co-ordinator” means:


The female member of the executive committee.


5.10 “Provincial delegate” means:


Any person nominated by any provincial ice hockey association to serve on the executive committee.


5.11 “HOCKEY PUERTO RICO delegate” means: 


Any person nominated by HOCKEY PUERTO RICO to serve on the executive committee.


5.12 “Members representative” means:


A person nominated in writing by any member to attend any meeting and cast any vote whether personally or by proxy on its behalf.


5.13 “IIHF” means:


The International Ice Hockey Federation.


5.14 “IIHF rules” means:


The rules, constitution and by-laws contained in the IIHF official rule book, constitution and by-laws as amended from time to time.


5.15 “Age group”  means:


The under 12, under 14, under 16, under 18 or under 20 age groups.


5.16 "Division" means: 


The development division, the women’s division, the second division or the premier division.


5.17 “Under 12 player” means:


An under 12 player as defined in terms of the IIHF rules.


5.18 “Under 14 player” means:


An under 14 player as defined in terms of the IIHF rules.


5.19 “Under 16 player” means:


An under 16 player as defined in terms of the IIHF rules.


5.20 “Under 18 player” means:


An under 18 player as defined in terms of the IIHF rules.


5.21 “Under 20 player” means:


An under 20 player as defined in terms of the IIHF rules.


5.22 “First Division Player” means:


Any registered player nominated by his or her club to play for the first division.


5.23 “Premier Division Player” means:


Any registered player nominated by his or her club to play for the premier division.


5.24 "Women’s Division Player" means:


Any registered female player nominated by her club to play for the women’s division.


5.25 “Junior leagues”  means:


Leagues which will be played between registered teams of under 12, under 14 and under 16 players, during such period as the executive committee may determine, but from about the beginning of September in any one calendar year until about the end of March in the following calendar year.


5.26 “Senior leagues” means:


Leagues which will be played between registered teams of under 18 and under 20 players, women’s division players, second division players and premier division players during such period as the executive committee may determine, but from about the beginning of April in any one calendar year until about the end of October in the following calendar year.


5.27 “Development Division Player” means:


Any registered player of any age group who is a novice or comparatively inexperienced player and who wishes to play in the development division. 


5.28 “Match” means:


Any game of ice hockey played in the Republic of South Africa between competing registered teams in the same age group or division from any two clubs, or two different registered teams in the same age group or division from the same club, in terms of the IIHF rules.


5.29 “Local international tournament” means:


Any ice hockey game or tournament played in the Republic of South Africa by any national team against any foreign team, in terms of the IIHF rules.


5.30 “Overseas international tournament” means:


Any ice hockey game or tournament played outside the Republic of South Africa by any national team against any foreign team, in terms of the IIHF rules.


5.31 “Player” means:


Any ice hockey player who is a member of any club.


5.32 “Registered player” means:


Any player who is registered with HOCKEY PUERTO RICO.


5.33 “Registered team” means:


A team, consisting of not less than eight specified registered players from a club in any age group or division, which is itself registered with the SAIHA, provided that no registered player in a registered team may be a registered player in any other registered team in the same age group or division. 


5.34 “Registered club” means:


Any club which is registered with the HOCKEY PUERTO RICO.


5.35 “National squad” means:


A squad of players in any age group or division chosen for possible inclusion in a national team and who are from whom a national team will be selected.


5.36 “National team” means:


The national team, chosen to play in any local, international or overseas international tournament from any national squad or any other players.


5.37 “Selectors” means:


The selectors of any national squad or any other team chosen to represent the Republic of South Africa in any tournament.


5.38 “National team coach” means:


The coach for any national squad or team.


5.39 “Assistant national team coach” means:


The assistant coach for any national squad or team.


5.40 “National team manager” means:


The manager for any national squad or team.


6. OBJECTS:


6.1 - To establish a non-racial, non-sexist association.


6.2 - To administer, regulate, organize and promote the sport of ice hockey on the island of Puerto Rico, local international tournaments and overseas international tournaments, and to do all such things as are directly or indirectly necessary for or related or ancillary thereto including, without derogating from the generality of the a foregoing, the appointment of referees, timekeepers and other officials for any matches or tournaments.


6.3 - To maintain and promote an association with the National Sports Commission, the IIHF and any other associations or bodies or entities of any other nature administering or regulating or organizing or promoting ice hockey in Puerto Rico or anywhere else in the world.


6.4 - To make any such rules or bylaws, to pass any such resolutions or to take any such decisions as may be required or necessary or desirable to achieve any of the objects of the organization or any objects which are directly or indirectly necessary for or related or ancillary thereto, including, without derogating from the generality of the a foregoing in relation to the appointment of sub-committees, the co-opting of members onto the executive committee, the establishment of standards to be observed by any registered player, registered club or provincial ice hockey association, and the imposition of any disciplinary measures, including a fine, suspension or expulsion on any of the a foregoing persons or entities.


6.5 - To prescribe conditions for membership of HOCKEY PUERTO RICO


6.6 - To provide for the registration of players, teams and clubs with HOCKEY PUERTO RICO.


6.7 - To determine the procedure for the selection of national squads and teams and to select national squads and teams.


6.8 - To appoint selectors, national team coaches and national team assistant coaches and national team managers.


6.9 - To apply for and/or award national colors to members of national teams in conjunction with the Department of Sports & Recreation and the Puerto Rico Olympic Committee, and/or any other relevant Puerto Rican association, body or entity.


6.10 - To employ full or part-time employees, independent contractors or other third parties of any nature, and to terminate the employment of any such party.


6.11 - To receive membership fees and any other monies including, without derogating from the generality of the a foregoing, donations, sponsorships, money from the IIHF, or any other monies of any nature and to administer and apply such funds for the purpose of achieving any of the objects of the association.


6.12 - To borrow any monies for any of the abovementioned purposes.



7. MEMBERSHIP:


7.1 - The following parties or entities shall be entitled to apply for or be granted membership or be elected to membership of HOCKEY PUERTO RICO:


7.1.1 - Town or “Pueblo” ice hockey associations;


7.1.2 - Clubs;


7.1.3 - A representative of HOCKEY PUERTO RICO;


7.1.4 - Honorary members;


8. DURATION OF MEMBERSHIP:


Save in the case of honorary members, membership of HOCKEY PUERTO RICO shall be on an annual basis from the 1st of January until the 31st of December in every successive calendar year.



9. ELIGIBILITY FOR MEMBERSHIP AND GRANTING OF MEMBERSHIP:


“Pueblo” Ice Hockey Associations and HOCKEY PUERTO RICO:


9.1 - A pueblo ice hockey association or HOCKEY PUERTO RICO may qualify for membership of HOCKEY PUERTO RICO on the basis that it shall, before the 1st of December in the preceding year:


9.1.1 - provide HOCKEY PUERTO RICO with a complete copy of its current constitution;


9.1.2 - provide HOCKEY PUERTO RICO with a resolution duly passed in terms of its constitution resolving to apply for membership of HOCKEY PUERTO RICO and undertaking to abide by the terms of this constitution and any rules, bye-laws, resolutions or other decisions made or taken in terms hereof;


9.1.3 - provide HOCKEY PUERTO RICO with copies of the constitutions of all of its member clubs, and resolutions duly passed by such clubs in terms of their respective constitutions, resolving to apply for membership of the relevant provincial ice hockey association, and undertaking to abide by the terms of this constitution and any rules, bye-laws, resolutions or decisions taken in terms hereof;


9.1.4 - pay the prescribed membership fees in full;


9.1.5 - provide HOCKEY PUERTO RICO with the names, addresses and telephone numbers of all office bearers and the positions held by them in the association;


9.1.6 - undertake in writing to advise HOCKEY PUERTO RICO of any changes to its constitution and to furnish HOCKEY PUERTO RICO with a copy of the revised constitution.


Clubs:


9.2 - A club may quality for membership of HOCKEY PUERTO RICO on the basis that it shall, before the 1st of December in the year preceding the year any year;


9.2.1 - satisfy HOCKEY PUERTO RICO that no provincial ice hockey association serves the area in which the club conducts its activities;


9.2.2 - provide HOCKEY PUERTO RICO with a complete copy of its current constitution;


9.2.3 - provide HOCKEY PUERTO RICO with a resolution duly passed in terms of its constitution resolving to apply for membership of HOCKEY PUERTO RICO, undertaking to abide by the terms of this constitution and any rules, bye-laws, resolutions or other decisions made or taken in terms hereof;


9.2.4 - provide HOCKEY PUERTO RICO with the names, addresses and telephone numbers of all office bearers and the positions held by them in the club;


9.2.5 - undertake in writing to advise HOCKEY PUERTO RICO of any changes to its constitution and to furnish HOCKEY PUERTO RICO with a copy of the revised constitution.


Registered members


9.3 - Registered members


9.3.1 - After considering any application by a provincial ice hockey association or club, the executive committee may grant membership to such entity either unconditionally or upon such terms and conditions as it may deem fit;


9.3.2 - If an application for membership is approved of unconditionally or, if approved of conditionally, once such conditions have been fulfilled, the name of the provincial ice hockey association or club shall be entered in a register of members which shall be maintained.


Honorary members


9.4 - Honorary members


9.4.1 - HOCKEY PUERTO RICO may, in terms of a resolution passed by a two-thirds majority at any general meeting, confer honorary status either for life or for such period as the meeting may determine, upon any person or persons;


9.4.2 - No honorary member shall have any voting rights of any nature in relation to any matter.


10. REGISTRATION OF TEAMS AND PLAYERS AND PAYMENT OF FEES IN RESPECT THEREOF:


All players and teams shall be required to be registered with HOCKEY PUERTO RICO, to furnish HOCKEY PUERTO RICO with such information and documentation, including, where appropriate, a copy of a player's birth certificate, and to pay such fees as may be required by HOCKEY PUERTO RICO.


11. CERTAIN PROHIBITIONS ON REGISTERED PLAYERS, CLUBS AND PROVINCIAL ICE HOCKEY ASSOCIATIONS:


11.1 - No player shall be permitted to play ice hockey for any pueblo ice hockey association which is a member of HOCKEY PUERTO RICO unless he has been registered with HOCKEY PUERTO RICO.


11.2 - No club shall be permitted to play ice hockey under the aegis of any provincial ice hockey association unless such club is registered with HOCKEY PUERTO RICO.



12. ESTABLISHMENT OF EXECUTIVE COMMITTEE:


The ongoing conduct and administration of the affairs of HOCKEY PUERTO RICO shall be dealt with by the executive committee which shall be entitled to take any decisions, pass any resolutions or make any bye-laws or regulations to achieve any of the objects of the HOCKEY PUERTO RICO.


13. COMPOSITION OF EXECUTIVE COMMITTEE:


13.1 - The executive committee shall consist of:


13.1.1 - the president;


13.1.2 - the vice president;


13.1.3 - the general secretary;


13.1.4 - the treasurer;


13.1.5 - the women in sport coordinator;


13.1.6 - the pueblo delegates;


13.1.7 - HOCKEY PUERTO RICO delegate.


14. NOMINATION AND VOTING FOR CERTAIN MEMBERS OF THE EXECUTIVE COMMITTEE:


14.1 Not less than forty-five days before the holding of any annual general meeting at which a new executive committee is to be elected, nominations may be made for the positions of president, vice president, general secretary, treasurer and women in sport co-ordinator by any registered club or registered member which shall be seconded by another registered club or member.


14.2 - Such nominations shall be in writing and submitted to the general secretary.


14.3 - Should the existing executive committee so require, any candidate nominated for any position on any new executive committee shall not less than ten days before the meeting furnish the then existing executive committee with a curriculum vitae setting out his date of birth, experience in the playing or administration of ice hockey and employment position currently held by him.


14.4 - Every nomination shall be required to specify the position for which the nominee is nominated.


14.5 - Every nominee shall be required to be present in person at such annual general meeting, failing which any nomination for such person shall be null and void and he shall not be voted into any position.


14.6 - Each nominee may be voted into the position for which he is nominated by a majority of votes.


14.7 - In the event of a person nominated for a specific position not being voted into that position, he shall be asked whether he is willing to stand for any other position, and if so, he may be voted into that position.


14.8 - Each registered member shall be entitled to cast one vote for one candidate for each of the abovementioned positions for every group of fifteen registered players or part thereof in every one of its member clubs, or in its own club, where it is directly registered as a member.



15. PUEBLO DELEGATES:


15.1 - Each pueblo ice hockey association may at any time nominate its pueblo delegate by written notice to the general secretary of the executive committee.


15.2 - Any nominated provincial delegate shall, upon receipt of the nomination in the prescribed form by the general secretary of the executive committee, ipso facto immediately be a member of the executive committee.


15.3 - Any provincial delegate shall not be required to serve for the term of four years prescribed elsewhere herein but may be replaced, from time to time, by any other pueblo delegate nominated in writing by the provincial ice hockey association to replace him.



16. HOCKEY PUERTO RICO REPRESENTATIVE:


16.1 - HOCKEY PUERTO RICO may at any time nominate its representative by written notice to the general secretary of the executive committee.


16.2 - Any such nominated representative shall upon receipt of the nomination in the prescribed form by the general secretary of the executive committee ipso facto be a member of the executive committee


16.3 - Any such representative shall not be required to serve for the term of four years prescribed elsewhere herein but may be replaced from time to time by any other delegate nominated in writing by HOCKEY PUERTO RICO to replace him.



17. TERM OF OFFICE OF EXECUTIVE COMMITTEE:


17.1 - The elected members of the executive committee shall, subject to what is set out hereunder be elected and hold office for successive periods of four years which shall be calculated from the date of the meeting at which they are elected.


17.2 - In the case of the present executive committee, including any co-opted members they shall be deemed to have been elected of to hold office in terms of the provisions of this constitution.


17.3 - Upon the resignation of any person from the executive committee, the executive committee shall be entitled to co-opt any other person, in their discretion, to fill the position of the person resigning.


17.4 - On the 1st of March 2007 the vice president, general secretary and woman in sport coordinator of the present executive committee shall be required to stand down and an election shall be held at a special general meeting during February 2007 in respect of those positions, according to the procedure prescribed herein.


17.5 - Any persons elected or re-elected to fill any of the aforementioned three positions shall then hold office for a period of four years from the date upon which they are elected.


17.6 - On the 1st of March 2007 the president and treasurer of the present executive committee shall be required to stand down and an election shall be held at a special general meeting during February 2007 in respect of those positions according to the procedure prescribed herein.


17.7 - Members of the executive committee shall thereafter hold office for four yearly periods subject to the rotation of certain of the members on the basis described above.


17.8 - The intention and purpose of this clause is to introduce transitional provisions, whereby three specified members of the executive committee will be replaced, in the initial period after this constitution has come into effect. Thereafter all elected members will serve terms of office of four years from the date upon which they are elected save that every two years there shall be a replacement of certain of the elected members of the committee, on the basis set out above.


18. FUNCTIONING OF THE EXECUTIVE COMMITTEE AND DECISIONS TAKEN BY IT:


18.1 - The executive committee shall endeavor to meet not less than once a month, and shall be required to meet at least six times a year.


18.2 - Four members of the executive committee shall be required to form a quorum.


18.3 - Any matters of procedure which are disputed shall be decided on by the chairman of the meeting.


18.4 - All members of the executive committee shall have one equal vote in relation to all matters, save that the president will have a casting vote in addition to his deliberative vote in the case of an equal number of votes being cast for and against any decision or resolution.


18.5 - All decisions and resolutions, if they are not unanimous, must be voted for by a majority of those members of the executive committee present and voting at any meeting. No proxy votes shall be permitted at any executive committee meeting. In the case of urgent decisions being required, round robin resolutions may be passed by telephone or facsimile.


18.6 - The president will be the chairman of all meetings save as provided for hereunder.


18.7 - The vice president shall assist the president and in the absence of the president shall act as the chairman of any meeting and be entitled to exercise a casting vote in addition to his deliberative vote.


18.9 - The general secretary shall prepare minutes recording all matters dealt with and all decisions taken at all meetings.


18.10 - The general secretary shall keep all the records and other documents of the association.


18.11 - The treasurer shall be responsible for the control of the financial affairs of the association under the direction of the executive committee.


18.12 - The treasurer shall cause full and proper records to be maintained relating to the financial running of the association and shall cause quarterly accounts to be drawn up and sent to all members of the association.


18.13 - The treasurer shall receive all monies paid to the association and promptly deposit same in an account maintained at a registered bank on the island of Puerto Rico.


18.14 - The women in sport coordinator shall encourage the active participation of women in the sport of ice hockey and the structures of HOCKEY PUERTO RICO.



19. DELEGATION OF POWERS:


The executive committee shall be entitled to delegate any powers which it, in its sole and unfettered discretion considers should be delegated, to any sub-committee or any individuals. 


20. SUPREME AUTHORITY:


20.1 - The supreme authority of HOCKEY PUERTO RICO shall be the collective membership assembled in a duly constituted general meeting.


20.2 - The legislative and administrative structure of HOCKEY PUERTO RICO shall consist of annual general meetings, special general meetings and executive committee meetings.


21. ANNUAL GENERAL MEETINGS:


21.1 - Whether or not an election is to be held in that year, an annual general meeting of the association shall be held during September or October of every year.


21.2 - A quorum of 75% of the members shall be required to be present.


21.3 - Save as otherwise provided for herein votes may be cast for or against any resolution or decision on the same basis, mutatis mutandis as provided for in relation to the election of elected members of the executive committee.


21.4 - The president, or in his absence, the vice president, shall chair the annual general meeting. If neither is present, the meeting shall elect a chairperson by simple majority as its first item of business. The chairperson shall decide any dispute in relation to any matter of procedure.


21.5 - Before any substantive matters are dealt with at any annual general meeting the following steps shall be taken:


      21.5.1 - Signature of the attendance register by all persons present;


      21.5.2 - Acceptance of the credentials of all members representatives;


      21.5.3 - Approval of the number of votes allocated to each representative;


      21.5.4 - Confirmation that a quorum is present.


21.6- The purpose of the annual general meeting shall be to conduct the following business which will be heard in the following order:


      21.6.1 - Election of the chairperson, if necessary, as described above;


      21.6.2 - Confirmation of the minutes of the previous annual general meeting and  any matters arising there from;


      21.6.3 - Presentation of a report in relation to the previous year by the president; 


      21.6.4 - Presentation of reports by the auditor and the treasurer and acceptance of the balance sheet, income and expenditure statement and the auditor's report;


      21.6.5 - The election of members to the executive committee, if the annual general meeting is one at which such members are to be elected; 


      21.6.6 - Any general matters.




22. SPECIAL GENERAL MEETING:


22.1 - A special general meeting may be requested by written notice thereof being given by any member of HOCKEY PUERTO RICO, which is seconded by another member, stipulating the business for which the meeting is to be called.


22.2 - The general secretary shall prepare an agenda for such meeting which shall be circulated, together with a copy of the notice calling for the general meeting to all members of the executive committee and all members of HOCKEY PUERTO RICO and shall promptly give notice thereafter as prescribed hereunder of the date on which the executive committee decides that such meeting should be held. 


22.3 - The quorum and other procedures prescribed for annual general meetings shall mutatis mutandis apply at special general meetings.


22.4 - Voting shall take place on the same basis as in any annual general meetings.



23. NOTICE OF MEETINGS: 


23.1 - Written notice of all meetings of the executive committee shall be given in writing by the general secretary to every member of the executive committee not later than three days prior to the holding thereof, stating the date, time and place of such meeting and the matters on the agenda.


23.2 - Written notice of any annual general meeting shall be given in writing by the general secretary to the every member of the executive committee and all members of HOCKEY PUERTO RICO not less than thirty days before the date of such meeting stating the date, time and place of such meeting and the matters on the agenda.


23.3 - Written notice of any special general meeting shall be given in writing by the general secretary to every member of the executive committee and all members of HOCKEY PUERTO RICO not less than thirty days before the date of such meeting stating the date, time and place of such meeting and the matters on the agenda.


24. FINANCIAL MATTERS:


24.1 - Members of the executive committee shall not be entitled to any remuneration or other fees whatsoever in respect of any services rendered by them in their capacity as members of the committee, but any reasonable expenses bona fide incurred in carrying out their functions on behalf of HOCKEY PUERTO RICO, may be reimbursed at the discretion of the committee.


24.2 - The committee shall keep all such books, accounts, vouchers registers and records as are necessary or required.


24.3 - The financial affairs of HOCKEY PUERTO RICO and any local lease, insofar as they may be administered at any time by HOCKEY PUERTO RICO, shall be kept separate, and recorded in separate books of account.


24.4 - The executive committee shall annually appoint an auditor who shall be reappointed for each year thereafter unless:


      24.4.1 - he is not qualified for reappointment; or


      24.4.2 - a resolution is adopted at any general meeting appointing another auditor or expressly deciding that he should not be reappointed;


      24.4.3 - he gives HOCKEY PUERTO RICO notice in writing of his unwillingness to be reappointed;


      24.4.4 - where no auditor is appointed or reappointed the executive committee shall as soon as possible after any annual general meeting appoint a person to fill the vacancy;


      24.4.5 - the auditor of HOCKEY PUERTO RICO shall have the right of access at all times to all books, accounts and supporting vouchers of any kind or nature of HOCKEY PUERTO RICO and shall be entitled to require from such members or officials of HOCKEY PUERTO RICO such information as he requires or is necessary for the performance of his duties;


      24.4.6 - the auditor shall submit an audited statement of the financial affairs of HOCKEY PUERTO RICO at every annual general meeting.


24.5 - An audited balance sheet together with income and expenditure statement and all supporting accounts and vouchers shall be made available to members not less than ten days prior to the holding of every annual general meeting. HOCKEY PUERTO RICO shall maintain a banking account with a registered bank in Puerto Rico.


24.6 - All monies received by HOCKEY PUERTO RICO shall promptly be deposited to the credit of HOCKEY PUERTO RICO. All payments shall be made by cheque only under signature of the authorised signatories. Each cheque must be signed by the treasurer and at least one other member of the executive committee. No cash cheques may be made out.



25. AMENDMENT OF CONSTITUTION:


25.1 - This Constitution may be amended by resolution passed by a two-thirds majority at any annual general meeting or special general meeting.


25.2 - Prior notice of any proposed amendments to the Constitution shall be furnished in writing to the general secretary of HOCKEY PUERTO RICO signed on behalf of a proposer and a seconder both of which shall be members and setting out precisely the reasons for the proposed amendment.


25.3 - Such proposed amendments to the Constitution shall be furnished to the general secretary and circulated to all members not less than three calendar months before the relevant annual general meeting or special general meeting failing which the amendments may not be considered at any such meeting.



      Constitution of the Puerto Rico Ice Hockey Federation

President & Director

Daniel Santin Ramos

(787) 370-6510

Calle Escarlata #44

Urb. Munuoz Rivera

Guyanabo, Puerto Rico


First Vice President

Philip Painter

Box 1875

Rincon, Puerto Rico

00677

EMAIL


Communications Director

Steve Wyeth

Box 1710 Rincon, PR

00677